Late July, 2011
2012 Exhibitor Prospectus is printed.
Early August, 2011
2012 Exhibitor Prospectus is mailed and will be available online.
September 30, 2011
Contract and ST-19 must be submitted with minimum deposit to earn 10 bonus assignment points.
October 15, 2011
Contract and ST-19 must be submitted with minimum deposit to earn 5 bonus assignment points.
Friday, October 28, 2011
Priority Placement Deadline. Contract and ST-19 due for first round of space assignment. To receive the Early Bird discount, contract must include payment in full. Deposits are non-refundable after this date.
Monday, October 31, 2011
Space assignments begin. Booth confirmations and invoices will be mailed in December after all contracts received by the priority placement deadline have been assigned space.
Tuesday, November 1, 2011
Housing bureau opens for hotel reservations.
Monday, January 2, 2012
Registration for booth personnel is available on the Star of the North website.
Friday, January 27, 2012
All booth spaces, sponsorships and promotional packages must be paid in full. Booth payments are non-refundable after this date. Contracts submitted after this date must be accompanied by full payment.
Friday, February 24, 2012
Certificate of Insurance due. Please mail or fax a copy to the Minnesota Dental Association.
Monday, March 26, 2012
Deadline to notify the MDA and GES of intent to use an EAC (Exhibitor Appointed Contractor). Contractors must provide proof of insurance.
Friday, April 6, 2012
Deadline to order your complimentary furniture package through GES. This package is not automatically ordered for you.
Friday, April 20, 2012
Last day for GES Exposition Services to receive advance shipments in the warehouse without surcharges.
Wednesday, April 25, 2012
Direct shipments to the Saint Paul RiverCentre may be received.
Wednesday, April 25, 2012
Registration open - 12:00 p.m. to 5:00 p.m.
Exhibitor set-up - 12:00 p.m. to 5:00 p.m.
Thursday, April 26, 2012
Registration open - 7:00 a.m. to 6:00 p.m.
Exhibitor set-up - 7:00 a.m. to 11:30 a.m.
Exhibitor set-up - 11:30 a.m. to 4:00 p.m. (GES to carpet the exhibit floor during this time. Exhibitors must keep their exhibit supplies within their booth space(s) and avoid walking or standing in the aisles.)
Exhibit Hall open (Exhibit Hall Premiere Night) - 4:30 p.m. to 8:00 p.m.
Friday, April 27, 2012
Registration open - 7:30 a.m. to 5:00 p.m.
Exhibit Hall open - 9:00 a.m. to 5:30 p.m.
Saturday, April 28, 2012
Registration open - 7:30 a.m. to 2:00 p.m.
Exhibit Hall open - 9:00 a.m. to 2:00 p.m.
"Exhibits Only" time in the hall - 11:30 a.m. to 1:30 p.m.
Tear down - 2:00 p.m. to 7:00 p.m.
